What Happens After You Find a Tenant in Victoria: Leases, Bonds, and Next Steps

Congratulations on finding a tenant! This guide assumes you’ve already screened your applicants and chosen your preferred tenant — ideally using PropertyNow’s Rental Management subscription, which helps you handle everything in one place. Even if you’re not using our subscription yet, this guide will still help you understand what comes next.

Tip: Once you’ve accepted a tenant, remember to mark your listing as leased in your PropertyNow account.
We’ll automatically notify all other enquirers and applicants (except the successful tenant) that the property has been leased — saving you time and avoiding awkward follow-ups.

Step 1: Create and Send Your Lease Agreement

Once your tenant is approved, you can create your lease agreement directly through your PropertyNow account — it only takes a few clicks.

• We’ll pre-fill the tenant’s details automatically from their application to save you time and ensure accuracy.
• You’ll confirm key details such as rent amount, bond amount, and lease term.
• Both you and your tenant can sign digitally for convenience and compliance.

When you generate the agreement, your tenant will automatically receive an invitation to access their own PropertyNow tenant account.

From there, they can:

• View and sign the lease
• See payment details
• Set up their rent payments

PropertyNow also automatically provides the tenant with the official Renting Guide published by Consumer Affairs Victoria.

Once finalised, your lease agreement and tenant’s application will be stored automatically in your PropertyNow account for easy access anytime.

Step 2: Prepare to lodge the Bond

Read our detailed bond lodgement guide> How to lodge the bond in VIC

Step 3: Complete the Entry (Condition) Report

Before the tenant moves in, you’ll need to complete a condition report that documents the property’s state at the beginning of the tenancy.

• You can find the most up-to-date blank copy and information here:

Consumer Affairs Victoria – Condition Reports

• Complete it carefully, including detailed notes and photos.

Step 4: Review Legal and Safety Obligations

Before finalising the agreement, make sure that:

• You’ve read and understood the Renting Guide published by Consumer Affairs Victoria: www.consumer.vic.gov.au/rentingguide
• If an owners’ corporation exists, you’ve obtained a copy of its rules to give to the tenant.
• Smoke alarms are installed and working, and the property meets all minimum rental standards: www.consumer.vic.gov.au/rentalstandards
• You’ve reviewed all mandatory disclosures — for example, if you intend to sell the property — and shared them with the tenant before they sign. You can find the full list here:

Mandatory disclosures – Consumer Affairs Victoria

• You have all keys, opening devices, and access information ready. Each tenant named in the agreement must receive their own set.

Step 5: Keep Everything Organised

All of your key documents — including the lease agreement, tenant application, and any other uploaded files — are automatically stored in your PropertyNow account.

You can access them anytime for reference or record-keeping.

We recommend also storing your:

• Entry (condition) report
• Bond confirmation
• Compliance certificates
• Maintenance notes or receipts

Having everything in one place keeps you compliant and makes managing your tenancy simple and stress-free.

Summary Checklist

• [ ] Mark your listing as leased in your PropertyNow account
• [ ] Create and send your lease agreement
• [ ] Ensure your tenant accesses their account and rent setup
• [ ] Complete and provide the condition report
• [ ] Register for RTBA Online and prepare to lodge the bond
• [ ] Review safety standards, legal disclosures, and documentation
• [ ] Keep all records securely in your PropertyNow account

Need help?

Our support team is here to help with any step of the process.

Email support@propertynow.com.au or call 1300 664 773.

Updated on: 29/10/2025