What to do once you've found a tenant in QLD

What Happens After You Find a Tenant in Queensland: Leases, Bonds, and Next Steps

Congratulations on finding a tenant! This guide assumes you’ve already screened your applicants and chosen your preferred tenant — ideally using PropertyNow’s Rental Management subscription, which helps you handle everything in one place.

Even if you’re not using our subscription yet, this guide will still help you understand what comes next.

Tip: Once you’ve accepted a tenant, remember to mark your listing as leased in your PropertyNow account.
We’ll automatically notify all other enquirers and applicants (except the successful tenant) that the property has been leased — saving you time and avoiding awkward follow-ups.

Step 1: Create and Send Your Lease Agreement

Once your tenant is approved, you can create your lease agreement directly through your PropertyNow account — it only takes a few clicks.

We’ll pre-fill the tenant’s details automatically from their application to save you time and ensure accuracy.
You’ll confirm key details such as rent amount, bond amount, and lease term.
Both you and your tenant can sign digitally for convenience and compliance.

When you generate the agreement, your tenant will automatically receive an invitation to access their own PropertyNow tenant account.

From there, they can:

View and sign the lease
See payment details
Set up their rent payments if you’re using our automated rent collection service

PropertyNow also automatically provides the tenant with:

The Pocket Guide for Tenants
The Tenant’s Guide to Bond

Once finalised, your lease agreement and tenant’s application will be stored automatically in your PropertyNow account for easy access anytime.

Step 2: Complete the Entry (Condition) Report

Before the tenant moves in, you’ll need to complete an entry condition report to document the property’s state at the beginning of the tenancy.

Download the current form here:

Form 1a – Entry Condition Report (General Tenancies)

Fill it in carefully, including clear notes and photos

Step 3: Review Tenancy Guides and Requirements

Before finalising the lease, make sure that:

You’ve read and understood the Managing General Tenancies in Queensland guide (attached in your onboarding email).
You’ve gathered a copy of any body corporate rules or by-laws if your property is part of a strata or community scheme.
Smoke alarms are installed and working, and the property meets Queensland’s minimum housing standards:

Preparing for Minimum Housing Standards – RTA Factsheet

You have keys, remotes, and access devices ready — each tenant named in the agreement must receive their own set.

Step 4: Prepare for bond collection and lodgement

Read our guide on bond lodgement in QLD. How to lodge the bond in QLD

Step 5: Keep Everything Organised

All of your key documents — including the lease agreement, tenant application, and any other uploaded files — are automatically stored in your PropertyNow account.

You can access them anytime for reference or record-keeping.

We recommend also storing your:

Entry (condition) report
Bond confirmation
Compliance certificates
Maintenance notes or receipts

Having everything in one place keeps you compliant and makes managing your tenancy simple and stress-free.

Summary Checklist

[ ] Mark your listing as leased in your PropertyNow account
[ ] Create and send your lease agreement
[ ] Ensure your tenant accesses their account and rent setup
[ ] Complete and provide the entry condition report
[ ] Review tenancy guides, by-laws, and safety standards
[ ] Decide on bond payment and lodgement method
[ ] Keep all records securely in your PropertyNow account

Need help?

Our support team is here to help with any step of the process.

Email support@propertynow.com.au or call 1300 664 773.

You can also visit these official RTA resources for more help:

Updated on: 29/10/2025

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